The organisation's files
Your organisation has a file library of its own, separate from files attached to a particular expense, report or deliverable. It opens from the storage icon in the header, beside the organisation switcher, and it is available from anywhere in the app rather than living at its own address.
/a/dashboard in the appWhat it holds
Section titled “What it holds”Folders and files, in two separate trees that never mix:
- Organisation files — the library itself.
- Project files — belonging to one project.
An item is one or the other for its whole life. Nothing moves between the two, because “this belongs to the organisation” and “this belongs to the Clean Water project” are different claims about who should see it.
What you can do
Section titled “What you can do”Across the top of the manager are the ways of looking at your files:
| Control | Shows |
|---|---|
| Search | Names in the folder you are in, or — switched to Search all files — everything you can see |
| Shared with me | Files others in your organisation have shared with you specifically |
| Starred | The files you have starred |
| Recent | Files you have recently opened or changed |
| Trash | Everything moved to the trash |
Starring is personal. It marks a file for you and changes nothing about the file, so anyone who can see a file can star it, whether or not they can edit it.
On any file or folder a menu offers:
| Action | What it does |
|---|---|
| Rename, Move to… | Organise it; a move stays within the organisation library or within the project it belongs to |
| Star / Unstar | Personal bookmark, as above |
| History | Who did what to this file, and when — see below |
| Share | Give one file to a named person or group who would not otherwise see it |
| Move to trash | Reversible for 30 days |
Files also have a download control on the row.
History is per file. It lists what happened to that one file — uploaded, renamed, moved, moved to trash, restored, deleted permanently, shared and stopped a share — and who did it. A folder’s history starts with its creation. Where the person’s account no longer exists the entry says so rather than hiding it: the event still happened.
Two verbs are worth separating, because they are not the same:
Trash is reversible for 30 days, and is what the delete action does. Restore returns a file to its folder — or to the top level if that folder is itself still in the trash, rather than putting it somewhere you cannot see. Delete permanently destroys the bytes immediately, cannot be undone, and needs the file-management permission; a share granted to someone never confers it.
Limits
Section titled “Limits”Each file may be up to 250 MB. Total space is your plan’s storage allowance: 100 MB on Free, 5 GB on Solo and 50 GB on Organisation.
The figure in the app will look smaller than the one above. The allowance is counted in binary gigabytes, so an Organisation plan’s 50 GB shows as 46.6 GB on the usage bar. Same space, two conventions for the word.
There is no restriction on file type. Other places in the platform accept a narrow set because they feed a specific feature — a receipt must be an image or a PDF. A file library is general, and the space you have is the budget.
Things that surprise people
Section titled “Things that surprise people”Your files come back exactly as you sent them. Everywhere else in the platform, uploads are re-encoded — evidence photos and update media become WebP, receipts become JPEG, page images are resized. The file library never does. An archive that silently rewrites what you gave it is broken for the one purpose an archive has.
Video is stored, not played. A video here is a file you can download, with no player, thumbnail or streaming. Video meant to be watched still goes through the publishing flow. Holding a file someone can download is not the same as hosting it for playback, and the distinction is deliberate.
Downloads arrive as downloads. A library that accepts anything will eventually hold an HTML or SVG file, and showing those in the browser would let one be used to attack the people you shared it with. Images and PDFs open in the browser; everything else saves to disk.
Picking a stored file inside another feature copies it. Attaching a library file to an update or a report takes a copy at that moment — it does not link to the original, so editing the library copy afterwards does not change the attached one.
Files are not virus-scanned. Worth knowing before sharing one outside your organisation.
https://actionnetwork.world/a/settings/organizationSomething wrong on this page? Report it